![]() This is especially true when you have completed the mind sweep as you have very likely generated more than a few items that need clarification and placed throughout your system. It is paramount that during a Weekly Review, you have empty inboxes. And if you have kids, it is also helpful to look through this list for moms and dads. Sidenote: If you want a markdown version of this list to copy into the tool of your choice, I have it translated here. I can’t say they are 100%, but they feel close enough that the mind sweep does happen. By going through this list, I have found my mind sweeps more complete and more effective. So I need a little help here and the one thing I found to help is reading the Incompletion Trigger List. ![]() What’s the point if it won’t be complete anyway? And because I know I will forget things, I have zero motivation to start the task of a mind sweep in the first place. I will always forget things and they will haunt me later. I do not have the wherewithal to sit down and write out everything on my mind. But saying you need to do a mind sweep only works if you know how to do that. In most cases, that translates to the mind sweep. And that means you need to start by capturing all the loose ends. The core of the Weekly Review is to bring the whole GTD system up-to-date. The goal is to fall off less as time goes on. We all fall off the horse when learning, myself included. If you take the idea of eliminating small obstacles to the commitment of a Weekly Review, we can find ways to streamline the review and use it as a tool for setting up our commitments for the week ahead. Or we find little tricks to keep us engaged in a daily habit of writing. We talk about the need to set out clothes to prepare for a run in the morning. Usually, when we discuss the Steven Pressfield concept of resistance we mention small obstacles that prevent us from doing large tasks. Otherwise, if you have an instant gratification mind like mine, you will find every excuse possible to doing the Weekly Review and doing it well. It takes time to do it right and it requires thinking at a level that is less than enjoyable.Īnd that means we need to remove as much resistance to the process as possible. The GTD Weekly Review is likely one of the most talked about and most resisted aspects of following the GTD methodology. This has become my preferred way to use the script. Users/YourUsername/Library/Containers/2/Data/Library/Application Support/OmniFocus If you're a Hazel user, you can set up this rule on your OmniFocus database which is located here: We found a way to use Hazel to trigger this immediately when a new item comes to the inbox. You can find it in the GitHub repo here: OFScriptsĢ0150908: I had a quick back and forth with Tim Stringer at Learn OmniFocus about the AppleScript for this. ![]() It makes it incredibly simple to get things into OmniFocus.Ģ0150908: Patrick at was kind enough to write a python install script that you can run from command line to make the installation process a bit easier. The big one for me is the ability to use Drafts( iTunes) to automatically send tasks to a specific project and context. With this running in the background, I can now email tasks directly into a project and context. This system has become integral to my use of OmniFocus. You can learn how to create the parsing strings in my original post. The AppleScript takes your OmniFocus inbox and parses any tasks that start with “–“. It runs first when when you log in and continues to run on an interval afterwards. ![]() The launch agent is set up to run an AppleScript. In this case, it runs at a specified interval. It can either run once or on intervals in the background. The launch agent starts running when you log into your account. All of the code and instructions for how to install it can be found there.įrom a high-level view, here's what happens: 1. It's possible that I'll be making updates to this code in the future, so I added this to a new GitHub repository I've created: OFScripts. If you need help falling asleep tonight, you can read more about them on Apple's developer site. But it turned out to be less difficult than I expected. I originally stayed away because I thought it would be too complicated. If that sounds intimidating, I completely understand. I knew there had to be a better way to do it… and I found it. I didn't like having an extra app icon sitting in my dock. I wrote about my original process for this here, but I've since refined it. In this case, I can capture an idea for a someday/maybe list and it ends up in the right place in OmniFocus. I love it when my systems do things automatically. ![]()
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